{"id":26213,"date":"2021-08-04T17:38:50","date_gmt":"2021-08-04T16:38:50","guid":{"rendered":"https:\/\/www.intercom.com\/blog\/?p=26213"},"modified":"2021-09-02T11:45:21","modified_gmt":"2021-09-02T10:45:21","slug":"customer-support-interview-at-intercom","status":"publish","type":"post","link":"https:\/\/www.intercom.com\/blog\/customer-support-interview-at-intercom\/","title":{"rendered":"Nailing your customer support interview at Intercom"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Preparing to interview for a new job is challenging. It takes time, energy, and foresight to anticipate what you might be asked. And if you\u2019re like me, you\u2019re probably left wondering afterwards if you said the right things or shared the right examples.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When we\u2019re looking for our next incredible support teammate, we want to set up every candidate to give the best interview they can. Intercom\u2019s company mission is to \u201cmake internet business personal\u201d and we aim to bring the same personal touch to our interviewing process. We\u2019re not interested in catching you out or putting you on the spot \u2013 we\u2019re excited to have a conversation with you.<\/span><\/p>\n<blockquote class=\"pullquote-style-one\"><p>\u201cSharing our process and letting you know what we\u2019re looking for means we\u2019re likely to meet stronger applicants\u201d<\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">Sharing our process and letting you know what we\u2019re looking for means we\u2019re likely to meet stronger applicants \u2013 but it also saves you time and gives you an opportunity to show us that you\u2019re invested and willing to put in the necessary work. In this post, we\u2019ll cover everything you need to know to feel comfortable and prepared when interviewing for our Customer Support team.\u00a0<\/span><\/p>\n<h2 id=\"the-customer-support-interview-process\"><span style=\"font-weight: 400;\">The Customer Support interview process<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Whether you\u2019re applying for a Customer Support Specialist role, or a Customer Support Engineer role, the process is very similar. Our Support Engineers partner with our customers to tackle the challenging technical issues they face in innovative ways. Our Support Specialists are responsible for onboarding, educating, and supporting our customers on a global level. Both are integral to what we do here at Intercom.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here, we\u2019ve outlined the support interview process for both, from start to finish. This flow may vary slightly from time to time, but it gives a great indication of our general format. We hope it helps you to feel confident and prepared.<\/span><b><\/b><\/p>\n<h3><b>1. The application and phone screen<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Once you\u2019ve submitted your application for one of our open support positions, our recruiters will be in touch. If your background looks like a good fit, we\u2019ll schedule a brief phone conversation. At this stage, we\u2019re mostly interested in getting to know you better. Why are you excited for the role, and why Intercom? What sort of background do you have in the customer support space? What are your hobbies and interests?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Although it may sound a little clich\u00e9d, the best approach at this stage is to be yourself! This is your chance to highlight your excitement and interest in the role. If you\u2019re successful here, you\u2019ll receive a take-home test to complete within 24 hours.<\/span><\/p>\n<h3><b>2. The take-home test<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The take-home test will vary slightly depending on the role you\u2019re applying for. But for both positions, we\u2019re looking to learn more about your communication style and technical skills. We mainly support our customers via our <\/span><a href=\"https:\/\/www.intercom.com\/blog\/messenger\"><span style=\"font-weight: 400;\">Messenger<\/span><\/a><span style=\"font-weight: 400;\">, so it\u2019s important to have strong grammar and spelling, and to express your writing style through your answers. Read, re-read, and re-re-read your assessment before sending it back.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For Support Specialists, we\u2019ll ask a few questions to gauge:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your communication style and how you craft messages to customers.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your level of technical skills and how comfortable you are working with software.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For Support Engineers, the questions will explore:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your coding experience.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your ability to communicate with customers at a technical level.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your ability to fix broken code.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your experience working with customers in a front-line support capacity.<\/span><\/li>\n<\/ul>\n<h3><b>3. The manager phone screen<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">If you\u2019re successful at this stage, your recruiter will schedule a 30-minute call for the hiring manager to chat with you some more. The manager phone screen will dive deeper into your customer support experience and technical skillset.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At this point, we\u2019re mainly looking to get to know you better. This is your chance to show the hiring manager why you\u2019re excited about working in customer support and how your experience will bring value to the team.<\/span><\/p>\n<h3><b><\/b><b>4. The virtual onsite\u00a0<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The final stage of the process is the virtual onsite interview. Before the pandemic, we offered the virtual onsite option to candidates who were planning to relocate if successful. Once we started <\/span><a href=\"https:\/\/www.intercom.com\/blog\/hybrid-work-post-pandemic-world\/\"><span style=\"font-weight: 400;\">working remotely<\/span><\/a><span style=\"font-weight: 400;\">, we rolled out our virtual onsite to everyone. We\u2019re hoping to get back to in-person interviews soon, but virtual will remain an option for candidates.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is likely to be a two to three hour commitment. You\u2019ll have 30-minute conversations with different interviewers, covering a range of topics. These include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your experience working with teams and sharing or receiving feedback.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your customer focus and how you prioritize your day-to-day work.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">How you take ownership over your work.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your past achievements and future ambitions.<\/span><\/li>\n<\/ul>\n<h2 id=\"what-we-value-in-our-customer-support-teammates\"><span style=\"font-weight: 400;\">What we value in our Customer Support teammates<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">On the Customer Support team, we aim to support growth with personal experiences. Our team values guide the work we do to support this mission, so it makes sense to look for them during candidate interviews. Here are our seven values:<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Be an owner<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">We feel a sense of responsibility for our actions, results, and the team as a whole. We\u2019re always looking for ways to improve our resources and workflows. In practice, this might look like staying engaged with a challenging customer conversation, choosing the right course of action for that customer over an easier one.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Connect personally with empathy<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">We treat each person uniquely and with care, and we always assume best intent. This value shines through in our tone, conversational style, and honest interactions with customers.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Thrive under pressure\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">We remain composed, collected, and creative under pressure. Our team takes a calm, solutions-focused approach when interacting with frustrated customers, and we never let a busy inbox affect the quality of our work.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Give feedback fearlessly<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">We know how impactful caring, honest feedback can be, so we don\u2019t hold back when we have some to share. In practice, this means delivering feedback in a clear way, while recognizing there may be more to a situation than we realize.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Focus on fundamentals\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">We believe in building from a solid foundation, so we focus on mastering the basics in everything we learn. We leverage these skills in problem solving, prioritization, personal connection, and communication. That means spending time exploring and learning about our product, and consistently striving to hit KPIs.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Be resourceful\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">We try to creatively find solutions rather than identifying roadblocks and giving up. We constantly push ourselves to improve our expertise and skills, but it\u2019s important to know when it might be a better customer experience to seek help from a more experienced teammate.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Practice patience\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This means being patient with customers, teammates, and ourselves. We admit when we make mistakes and try to learn from them. We empathize when customers become frustrated, and try to reach the best resolution no matter how long it takes.\u00a0<\/span><\/p>\n<h2 id=\"how-to-make-a-great-impression\"><span style=\"font-weight: 400;\">How to make a great impression\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Part of preparing for an interview involves planning how you\u2019ll communicate your experience, skills, and interest in the role in the most effective way possible. Here are four tips that will help set you up for a strong onsite interview.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Practice your storytelling\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It\u2019s impossible to know what questions we\u2019ll ask, so don\u2019t spend time trying to memorize answers. Instead, think about four to five stories from previous roles that demonstrate a range of your skills, and tie back to the general themes we\u2019ll discuss.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For instance, we might ask you about strategies for talking to a non-technical customer about something inherently technical. If you\u2019ve tried to memorize an answer here, you\u2019ll probably be racking your brain to come up with a few points, and chances are they won\u2019t be entirely relevant to the question. But, if you\u2019ve already thought of a story about a customer you worked with previously, sharing that example with us will illustrate how you manage a scenario like this in practice. It helps to bring your experience to life.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Use STAR<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Think about how you structure your stories and points in your interview. STAR stands for \u201cSituation, Task, Action, Result.\u201d Sometimes, candidates start talking, and along the way the main message of their story gets lost. STAR allows you to organize your stories in a way that\u2019s easier to follow.<\/span><\/p>\n<blockquote class=\"pullquote-style-one\"><p><span style=\"font-weight: 400;\">\u201cWithout a framework, you could start and end your story anywhere\u201d<\/span><\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">For example, we might ask you about how you deal with difficult customer interactions. Without a framework, you could start and end your story anywhere. It might be difficult to follow and leave your interviewers without important context.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But using STAR, your answer might look a little more like this:<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>Situation<\/b><span style=\"font-weight: 400;\">: Introduce the scenario. What was the customer\u2019s issue?<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Task<\/b><span style=\"font-weight: 400;\">: What was the problem that needed to be solved at that moment?<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Action<\/b><span style=\"font-weight: 400;\">: What did you do to help facilitate a resolution to their problem?<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Result<\/b><span style=\"font-weight: 400;\">: What was the outcome and what did you learn from it?<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">Ask questions at the end<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This is one of the easiest things you can do to prepare. One of the biggest letdowns in any interview is to reach the end of the conversation and not get any questions from the candidate. We\u2019ll always leave 5\u201310 minutes at the end of every interview for you to ask us anything that you\u2019d like. This is another opportunity to show that you\u2019re committed and engaged.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Ahead of the interview, take some time to plan questions for each person you\u2019re meeting with. Typically you\u2019ll speak with up to four people, and so you should aim to have a few questions for each interviewer by time you get to this stage of the process. Take a look at your interviewer\u2019s LinkedIn profiles to get a sense of their area of expertise, and think about the topics each one will be covering when deciding your questions.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">[For Support Engineers] Install Intercom and practice with our API<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you\u2019re interviewing for a Support Engineering role, there will be a longer-form written technical assessment as part of the virtual onsite. Here are some things you can do to prepare:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Try installing the Intercom messenger on a website or web app that you\u2019ve built. You can follow the directions <\/span><a href=\"https:\/\/www.intercom.com\/blog\/help\/en\/articles\/167-install-intercom-on-your-website-and-chat-with-logged-out-visitors\"><span style=\"font-weight: 400;\">here<\/span><\/a><span style=\"font-weight: 400;\"> to install Intercom for logged-out visitors, and <\/span><a href=\"https:\/\/www.intercom.com\/blog\/help\/en\/articles\/168-install-intercom-on-your-web-app-to-support-and-onboard-logged-in-users\"><span style=\"font-weight: 400;\">here<\/span><\/a><span style=\"font-weight: 400;\"> for logged-in users.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Take a look at <\/span><a href=\"https:\/\/developers.intercom.com\/intercom-api-reference\/reference\"><span style=\"font-weight: 400;\">Intercom&#8217;s API documentation<\/span><\/a><span style=\"font-weight: 400;\"> to get a sense for what endpoints are available, and how to make basic calls to them (like GET and POST). We would recommend using something like <\/span><a href=\"https:\/\/www.postman.com\/\"><span style=\"font-weight: 400;\">Postman<\/span><\/a><span style=\"font-weight: 400;\"> for this, but there are many ways you can interact with Intercom&#8217;s API.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Note that you can create a new workspace in Intercom with a 14-day free trial. Feel free to cancel your subscription before the trial is up \u2013 and if you forget, we&#8217;ll gladly refund you!<\/span><\/p>\n<h2 id=\"apply-to-join-intercoms-customer-support-team\"><span style=\"font-weight: 400;\">Apply to join Intercom&#8217;s Customer Support team!<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">We know that interviewing can be an intimidating and sometimes scary process. No matter the outcome, we want you to succeed and have a great experience.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We hope you\u2019ll apply to join the team \u2013 <\/span><a href=\"https:\/\/www.intercom.com\/blog\/careers\"><span style=\"font-weight: 400;\">we\u2019re hiring in Chicago right now!<\/span><\/a><\/p>\n\n","protected":false},"excerpt":{"rendered":"<p>Preparing to interview for a new job is challenging. It takes time, energy, and foresight to anticipate what you might be asked. In this post, we\u2019ll cover everything you need to know to feel comfortable and prepared when interviewing for our Customer Support team.<\/p>\n","protected":false},"author":254,"featured_media":26214,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"category":[3],"tags":[142,294,146],"coauthors":[542],"class_list":["post-26213","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-customer-support","tag-customer-support","tag-interview","tag-recruitment"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.5 (Yoast SEO v27.5) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Nailing your customer support interview at Intercom | Inside Intercom<\/title>\n<meta name=\"description\" content=\"Preparing for interviews can be challenging. 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