{"id":31520,"date":"2025-08-11T15:10:51","date_gmt":"2025-08-11T14:10:51","guid":{"rendered":"https:\/\/www.intercom.com\/blog\/?p=31520"},"modified":"2026-06-10T15:24:23","modified_gmt":"2026-06-10T14:24:23","slug":"cut-through-ai-hype-and-choose-solutions-with-confidence","status":"publish","type":"post","link":"https:\/\/www.intercom.com\/blog\/cut-through-ai-hype-and-choose-solutions-with-confidence\/","title":{"rendered":"How to cut through AI hype and choose solutions with confidence"},"content":{"rendered":"<p>AI is exciting. Urgent, even.<\/p>\n<p>But after working with countless companies on AI adoption in my role as a Senior Solutions Engineer, I\u2019ve noticed a few common challenges \u2013 regardless of company size, budget, or ambition. Too often, teams jump in with the right intentions and still end up with disappointing results.<\/p>\n<p>The problem isn\u2019t that AI doesn\u2019t work. The problem is that AI done wrong wastes time, money, and trust \u2013 and most teams aren\u2019t equipped to vet tools, ask the right questions, or structure implementation for success.<\/p>\n<p>To help support teams evaluate and deploy AI with confidence, we just released\u00a0<a href=\"https:\/\/fin.ai\/blueprint\/chapter-1\/introducing-ai-agents\"><em>The AI Agent Blueprint<\/em><\/a>. It&#8217;s a practical roadmap for a moment when everyone&#8217;s trying to figure out what comes next.<\/p>\n<p>In this post, I\u2019ll break down my personal learnings of what companies consistently get wrong at the start of their AI journey and how to avoid those traps. Whether you\u2019re evaluating a solution like Intercom\u2019s <a href=\"https:\/\/fin.ai\/\">Fin<\/a> or just exploring the space, these are the lessons I wish every team had before they started.<\/p>\n<h2 id=\"core-concepts-to-help-you-vet-ai-solutions-like-an-expert\">Core concepts to help you vet AI solutions like an expert<\/h2>\n<p>Before we get into the common pitfalls, let\u2019s cover a few key concepts. You don\u2019t need to become an engineer to thoroughly evaluate AI Agents, but you do need to understand a few foundational terms. This knowledge will help you:<\/p>\n<ul>\n<li>Ask sharper questions during demos.<\/li>\n<li>Spot red flags in vendor pitches.<\/li>\n<li>Choose scalable, future-proof solutions.<\/li>\n<li>Guide internal alignment and buy-in.<\/li>\n<li>Build confidence in your final decision.<\/li>\n<\/ul>\n<p>A little technical fluency goes a long way. Keep in mind these are just a few of the many terms out there. But here are the ones I\u2019d suggest getting comfortable with today:<\/p>\n<h3>Retrieval-Augmented Generation (RAG)<\/h3>\n<p>RAG enhances generative AI by pulling in real-time, relevant information from your company\u2019s data sources before generating a response.<\/p>\n<p><strong>Why it matters:<\/strong> Most AI tools claiming to \u201cknow your business\u201d only use pre-uploaded or static training data. RAG-based systems dynamically search live sources like help centers, product docs, or internal wikis, making them far more accurate and adaptable (assuming your data hygiene and permissions are in good shape).<\/p>\n<p><strong>Easy way to remember:<\/strong> Think of RAG as an AI assistant with an open-book exam. Instead of relying only on memory (pre-trained data), it searches for the latest, most relevant information before responding. This makes RAG especially useful for AI Agents, customer support systems, and AI-driven search engines, ensuring responses are more accurate and up to date.<\/p>\n<h3>Vector search<\/h3>\n<p>Vector search enables AI to match by meaning, not just keywords. It converts both the user\u2019s question and your documentation into numerical vectors and retrieves the closest semantic match even when the phrasing differs.<\/p>\n<p><strong>Why it matters:<\/strong> Without vector search, your AI may only work if the user phrases things \u201cjust right.\u201d With it, users can speak naturally and still get the correct response.<\/p>\n<p><strong>Easy way to remember it:<\/strong> Vector search is like finding a song by its vibe, not its title. It works by intent, not exact match \u2013 essential for intuitive AI experiences.<\/p>\n<h3>Agentic AI<\/h3>\n<p>Agentic AI goes beyond answering simple questions; it can initiate actions, pursue goals, and carry out multi-step tasks.<\/p>\n<p><strong>Why it matters:<\/strong> Most AI tools today are passive. They only respond when prompted. Agentic AI drives outcomes. For example, Intercom\u2019s Fin is evolving to handle actions like checking order status, triggering refunds, or escalating issues, all without human involvement.<\/p>\n<p><strong>Easy way to remember it:<\/strong> Agentic AI is like a rockstar project manager, not just a note-taker. It doesn\u2019t just reply with information when simple questions are asked. It plans, acts, and follows through to get the job done.<\/p>\n<h3>MCP (Model Context Protocol) Server \/ Client<\/h3>\n<p><a href=\"https:\/\/www.intercom.com\/blog\/introducing-model-context-protocol-fin\/\">MCP<\/a> is an emerging approach for managing AI agents at scale. It involves three core components:<\/p>\n<ul>\n<li>The model (the AI system itself).<\/li>\n<li>The context (what data and information it can access).<\/li>\n<li>The protocol (the rules for how it talks to other tools and data).<\/li>\n<\/ul>\n<p><strong>Why it matters:<\/strong> As AI gets embedded across your organization, centralized governance becomes critical. MCP ensures agents act within rules, respect permissions, and scale responsibly \u2013 without needing to hard-code logic into every use case.<\/p>\n<p><strong>Easy way to remember it:<\/strong> Think of MCP as a control tower for your AI agents. It manages what they know, what data they can use, and what boundaries they stay within.<\/p>\n<p>Understanding concepts matter because they help you ask better questions and spot red flags during vendor evaluations. But understanding terminology alone isn\u2019t enough.<\/p>\n<h2 id=\"common-mistakes-i-see-teams-make\">Common mistakes I see teams make<\/h2>\n<p>Here are five mistakes I see even well-informed teams make, and some advice on how to avoid them.<\/p>\n<h3>Mistake #1: Treating all AI tools the same<\/h3>\n<p>The AI space is moving fast. It\u2019s a constantly evolving landscape and full of buzzwords, which can create confusion. I often see teams treat \u201cchatbots\u201d and AI Agents as interchangeable, without realizing there\u2019s a massive difference between things like:<\/p>\n<ul>\n<li>A legacy rules-based bot with generative copy slapped on top.<\/li>\n<li>A true agentic AI system that takes action, learns from context, and scales with your business.<\/li>\n<\/ul>\n<p>If you don\u2019t understand core terms like RAG, MCP, or the differences between LLMs and agentic AI, it\u2019s nearly impossible to ask the right questions during your evaluation process. I\u2019ve heard of too many teams buying solutions that are outdated or require heavy upkeep after deployment. Educating your team on the fundamentals gives you the confidence to separate real capability from flashy demos.<\/p>\n<h3>Mistake #2: Assuming you can build it in-house<\/h3>\n<p>There&#8217;s a real cost and complexity of building AI Agents internally \u2013 orchestration, retrieval systems, prompt chaining, governance, and more. It\u2019s not just a weekend project. It\u2019s a long-term infrastructure investment. And for most companies, it quickly becomes a distraction rather than a differentiator.<\/p>\n<p>Many teams assume building their own AI Agent will be faster, cheaper, or more flexible than buying. On paper, it sounds reasonable \u2013 especially if you\u2019ve got a strong engineering team, access to top-tier models, and a healthy budget. But in practice, that path is much harder than it looks.<\/p>\n<p>I laugh as I write this because I\u2019ve been there myself. Over the past few years, I\u2019ve built a handful of AI apps in my free time. At first, it was thrilling. The early wins came fast, and the possibilities felt endless. But it didn\u2019t take long for reality to hit: shipping something truly polished \u2013 even at a tiny scale \u2013 required far more time, infrastructure, and expertise than I had imagined.<\/p>\n<p>At a company level, those challenges only grow. Building an AI Agent from scratch means committing to:<\/p>\n<ul>\n<li>Data chunking, embedding, and relevance tuning.<\/li>\n<li>Prompt chaining, context management, and hallucination reduction.<\/li>\n<li>Real-time retrieval architecture and RAG pipelines.<\/li>\n<li>Fine-tuning, model upgrades, and fallback orchestration.<\/li>\n<li>Security, permissions, audit logs, AI governance\u2026 and so much more!<\/li>\n<\/ul>\n<p>Even top tier, well-resourced companies often end up circling back to buying after burning time, money, and momentum. The true cost of building isn\u2019t just engineering \u2013 it\u2019s also maintenance and velocity. Successful and innovative teams stick to their areas of expertise and bring in experts for the rest.<\/p>\n<h3>Mistake #3: Betting on the wrong vendor<\/h3>\n<p>I\u2019ve seen many teams focus too narrowly on what a product looks like during the sales process \u2013 or assume the vendor will \u201cfigure it out later.\u201d<\/p>\n<p>That\u2019s a risky bet in a space that\u2019s changing this quickly. The result is often a tool that can\u2019t keep up, requires constant hand-holding, or becomes too rigid to scale.<\/p>\n<p>The best vendors continue to learn, evolve their tools, and drive more value over time. They are also constantly testing and releasing new features.<\/p>\n<p>When evaluating vendors, ask:<\/p>\n<ul>\n<li>Is the vendor investing meaningfully in AI R&amp;D?<\/li>\n<li>Does their team have a clear roadmap for improvement?<\/li>\n<li>Can this system adapt to your workflows without needing engineering support at every step?<\/li>\n<li>How much ongoing maintenance will be needed?<\/li>\n<\/ul>\n<p>These questions separate vendors building for tomorrow from those selling yesterday&#8217;s technology. The AI landscape moves fast \u2013 you want a partner who&#8217;s staying ahead of it, not catching up to it.<\/p>\n<h3>Mistake #4: Ignoring your internal foundation<\/h3>\n<p>Now let&#8217;s assume you\u2019ve chosen a vendor you feel confident in. But did you know even the best AI Agents need proper fuel? Your content is actually one of the most overlooked success factors.<\/p>\n<p>Even with the right solution in place, they\u2019re often disappointed by lackluster results \u2013 not because the AI isn\u2019t capable, but because it doesn\u2019t have enough high-quality material to work with. If your content is outdated, inconsistent, or hard to parse, the AI will struggle. Garbage in, garbage out.<\/p>\n<p>I\u2019ve seen teams buy best-in-class AI and still get stuck because they hadn\u2019t invested in the inputs that make it powerful:<\/p>\n<ul>\n<li>A well-structured help center.<\/li>\n<li>Clear, detailed documentation.<\/li>\n<li>Internal process visibility (for things like internal AI\/copilot).<\/li>\n<li>Robust APIs.<\/li>\n<\/ul>\n<p>The good news? You don\u2019t need to overhaul everything on day one. But clean and accessible content makes a world of difference.<\/p>\n<h3>Mistake #5: Expecting instant, perfect resolution rates<\/h3>\n<p>Another major misconception is expecting AI to resolve 100% of support conversations right out of the gate. In reality, no AI tool starts at perfection \u2013 and your team needs a clear understanding of how resolution rate works to set the right expectations.<\/p>\n<p>For context, Fin typically resolves over 76% of support questions out of the box, with minimal training needed, and continues to improve month-over-month. But what makes a great AI implementation is not just where you start, but how you optimize over time. Things like improving content and identifying automation gaps all help drive resolution rate up over time.<\/p>\n<p>And if you\u2019re not tracking your current resolution rate today or don\u2019t fully understand how your vendor defines it, you\u2019ll struggle to see and gain value. My advice is to establish a baseline, set realistic targets, and measure consistently. Smart teams see resolution rate as a growth metric, not a fixed score.<\/p>\n<h2 id=\"final-thoughts\">Final thoughts<\/h2>\n<p>In my experience, companies that succeed with AI don\u2019t just adopt tools \u2013 they implement futureproof systems that connect knowledge, workflows, and decision-making to drive real business outcomes.<\/p>\n<ul>\n<li>They don\u2019t build everything from scratch.<\/li>\n<li>They don\u2019t fall for flashy demos of stale technology.<\/li>\n<li>They partner with vendors who are already building what\u2019s next.<\/li>\n<\/ul>\n<p>So, if your team is exploring AI, whether you\u2019re just starting or reconsidering your current stack, my advice is simple: start with the concepts and lessons outlined here, use them to evaluate your options, and choose partners who are building what&#8217;s next \u2013 not just what&#8217;s trendy.<\/p>\n<p>And if you\u2019re looking for a broader strategic roadmap to guide that journey, <em><a href=\"http:\/\/Mistake #2: Assuming you can build it in-house There's a real cost and complexity of building AI Agents internally \u2013 orchestration, retrieval systems, prompt chaining, governance, and more. It\u2019s not just a weekend project. It\u2019s a long-term infrastructure investment. And for most companies, it quickly becomes a distraction rather than a differentiator. Many teams assume building their own AI Agent will be faster, cheaper, or more flexible than buying. On paper, it sounds reasonable \u2013 especially if you\u2019ve got a strong engineering team, access to top-tier models, and a healthy budget. But in practice, that path is much harder than it looks. I laugh as I write this because I\u2019ve been there myself. Over the past few years, I\u2019ve built a handful of AI apps in my free time. At first, it was thrilling. The early wins came fast, and the possibilities felt endless. But it didn\u2019t take long for reality to hit: shipping something truly polished \u2013 even at a tiny scale \u2013 required far more time, infrastructure, and expertise than I had imagined. At a company level, those challenges only grow. Building an AI Agent from scratch means committing to: Data chunking, embedding, and relevance tuning. Prompt chaining, context management, and hallucination reduction. Real-time retrieval architecture and RAG pipelines. Fine-tuning, model upgrades, and fallback orchestration. Security, permissions, audit logs, AI governance\u2026 and so much more! Even top tier, well-resourced companies often end up circling back to buying after burning time, money, and momentum. The true cost of building isn\u2019t just engineering \u2013 it\u2019s also maintenance and velocity. Successful and innovative teams stick to their areas of expertise and bring in experts for the rest. Mistake #3: Betting on the wrong vendor I\u2019ve seen many teams focus too narrowly on what a product looks like during the sales process \u2013 or assume the vendor will \u201cfigure it out later.\u201d That\u2019s a risky bet in a space that\u2019s changing this quickly. The result is often a tool that can\u2019t keep up, requires constant hand-holding, or becomes too rigid to scale. The best vendors continue to learn, evolve their tools, and drive more value over time. They are also constantly testing and releasing new features. When evaluating vendors, ask: Is the vendor investing meaningfully in AI R&amp;D? Does their team have a clear roadmap for improvement? Can this system adapt to your workflows without needing engineering support at every step? How much ongoing maintenance will be needed? These questions separate vendors building for tomorrow from those selling yesterday's technology. The AI landscape moves fast \u2013 you want a partner who's staying ahead of it, not catching up to it. Mistake #4: Ignoring your internal foundation Now let's assume you\u2019ve chosen a vendor you feel confident in. But did you know even the best AI Agents need proper fuel? Your content is actually one of the most overlooked success factors. Even with the right solution in place, they\u2019re often disappointed by lackluster results \u2013 not because the AI isn\u2019t capable, but because it doesn\u2019t have enough high-quality material to work with. If your content is outdated, inconsistent, or hard to parse, the AI will struggle. Garbage in, garbage out. I\u2019ve seen teams buy best-in-class AI and still get stuck because they hadn\u2019t invested in the inputs that make it powerful: A well-structured help center. Clear, detailed documentation. Internal process visibility (for things like Internal AI\/Copilot.) Robust APIs. The good news? You don\u2019t need to overhaul everything on day one. But clean and accessible content makes a world of difference. Mistake #5: Expecting instant, perfect resolution rates Another major misconception is expecting AI to resolve 100% of support conversations right out of the gate. In reality, no AI tool starts at perfection\u2014and your team needs a clear understanding of how resolution rate works to set the right expectations. In reality, even the best AI Agents improve over time, and your team needs a clear understanding of how resolution rate works to set the right expectations. For context, Fin typically resolves over 62% of support questions out of the box, with minimal training needed, and continues to improve month-over-month. But what makes a great AI implementation is not just where you start, but how you optimize over time. Things like improving content and identifying automation gaps all help drive resolution rate up over time. And if you\u2019re not tracking your current resolution rate today or don\u2019t fully understand how your vendor defines it, you\u2019ll struggle to see and gain value. My advice is to establish a baseline, set realistic targets, and measure consistently. Smart teams see resolution rate as a growth metric, not a fixed score. Final thoughts In my experience, companies that succeed with AI don\u2019t just adopt tools \u2013 they implement futureproof systems that connect knowledge, workflows, and decision-making, to drive real business outcomes. They don\u2019t build everything from scratch. They don\u2019t fall for flashy demos of stale technology. They partner with vendors who are already building what\u2019s next. So, if your team is exploring AI, whether you\u2019re just starting or reconsidering your current stack, my advice is simple: Start with these core concepts, use them to evaluate your options, and choose partners who are building what's next \u2013 not just what's trendy. And if you\u2019re looking for a broader strategic framework to guide that journey, the AI Agent Blueprint is a great place to dive deeper. It lays out how to go from early experiments to scalable systems \u2013 and how to connect those systems to real business value. Because AI isn't just a trend. It\u2019s a capability your business will depend on. And when done right, it can be your most powerful teammate.\">The AI Agent Blueprint<\/a><\/em> is a great place to dive deeper. It lays out how to go from launching an AI Agent to building successful systems that scale and drive real business value.<\/p>\n<p>Because AI isn&#8217;t just a trend. It\u2019s a capability your business will depend on. And when done right, it can be your most powerful teammate.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Most companies struggle with AI adoption for predictable reasons. Here&#8217;s how to avoid the five biggest mistakes and choose a solution that delivers real results, fast.<\/p>\n","protected":false},"author":437,"featured_media":31524,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"category":[3],"tags":[25334],"coauthors":[21150],"class_list":["post-31520","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-customer-support","tag-ai-agent"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to cut through AI hype and choose solutions with confidence - The Intercom Blog<\/title>\n<meta name=\"description\" content=\"Most companies struggle with AI adoption for predictable reasons. 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