{"id":8844,"date":"2021-01-20T10:00:31","date_gmt":"2021-01-20T10:00:31","guid":{"rendered":"http:\/\/intercom.com\/blog\/?p=8844"},"modified":"2023-02-08T14:19:14","modified_gmt":"2023-02-08T14:19:14","slug":"give-your-customers-best-practices-not-just-faqs","status":"publish","type":"post","link":"https:\/\/www.intercom.com\/blog\/give-your-customers-best-practices-not-just-faqs\/","title":{"rendered":"Give your customers best practices, not just FAQs"},"content":{"rendered":"<p class=\"opening_paragraph\">Most companies spend huge budgets creating content to get people to sign up to their product.<\/p>\n<p>But once a customer signs up, it\u2019s left to a handful of badly written FAQs to help people get the most from the product. It&#8217;s no wonder up to <a href=\"https:\/\/www.intercom.com\/blog\/onboarding-guide\/\" target=\"_blank\" rel=\"noopener noreferrer\">60% of users<\/a> who sign up for a free trial use a product once and never come back.<\/p>\n<p>At Intercom, we believe that providing educational and motivational help content leads to loyal and engaged customers.<\/p>\n<p><span style=\"font-weight: 400;\">Not only that, but it\u2019s fundamental to the <\/span><a href=\"https:\/\/www.intercom.com\/blog\/campaign\/conversational-support-funnel\/overview\"><span style=\"font-weight: 400;\">Conversational Support Funnel<\/span><\/a><span style=\"font-weight: 400;\">, our framework for delivering <\/span><span style=\"font-weight: 400;\">efficient<\/span><span style=\"font-weight: 400;\">, personal support at scale. Great help content is essential when it comes to <\/span><a href=\"https:\/\/www.intercom.com\/blog\/customer-support-software\/self-serve-support\"><span style=\"font-weight: 400;\">empowering customers to self-serve on issues<\/span><\/a><span style=\"font-weight: 400;\"> so they can resolve queries without even needing to contact your support team (win-win).\u00a0<\/span><\/p>\n<p>So instead of giving customers a series of boring how-tos, we create best practice content. Think connected strategies that help users get the most from your product, not isolated how-tos. We work hard to uncover real-life examples, expert tips, and insider secrets so that our customers don&#8217;t have to.<\/p>\n<p>If you\u2019re not helping to educate your customers, you\u2019re giving your competitors a chance to fill in the gaps. Here are five lessons we\u2019ve learned for creating best practice content.<\/p>\n<h2 id=\"1-give-the-entire-lesson\">1. Give the entire lesson<\/h2>\n<p>Most help content is siloed. It gives you the answer to one question, but sends you elsewhere to find the next. Instead you should write help content that addresses the entire job your customer wants to do. Don\u2019t force them to waste valuable time searching for answers. For example, our <a href=\"https:\/\/docs.intercom.com\/intercom-for-customer-support\/our-guide-to-customer-support\">support best practices article<\/a> outlines a complete strategy for how to provide personalized customer support. It\u2019s not just a series of FAQs.<\/p>\n<p>Of course, customers are busy. Although they appreciate the entire lesson, they want to be able to consume it when, where and how they want. You can make that easier for them:<\/p>\n<ul>\n<li><strong>Design a series of quick wins.<\/strong> Break up tasks into small bite-sized paragraphs. Prioritize the easiest step first. Giving your customers a quick win will whet their appetite for another.<\/li>\n<li><strong>Let them scan.<\/strong> Use bullet points, sub-headings, whitespace, and screenshots for easy skimming.<\/li>\n<li><strong>Let them watch.<\/strong> Embed a how-to video within your doc for a speedier lesson.<\/li>\n<li><strong>Link to how-tos.<\/strong> Instead of making a feature the main focus of your article, mention it briefly, explain the job it does, include a screenshot, and link off to a how-to article.<\/li>\n<li><strong>Make it easier for them to find what they need.<\/strong> <a href=\"https:\/\/www.intercom.com\/blog\/campaign\/resolution-bot\">Using a bot<\/a> to automate answers, triage issues, and offer up tailored solutions to your customers\u2019 problems means that they get the right resolution, at the right time.<\/li>\n<\/ul>\n<h2 id=\"2-use-real-life-examples\">2. Use real life examples<\/h2>\n<p>Almost all the examples that we use in our help content are taken directly from our customers. That means actually talking to them and listening to their stories. When a customer runs into trouble, they\u2019ll have real-life examples, not abstract use cases they can\u2019t relate to.<\/p>\n<p><span style=\"font-weight: 400;\">When we created our content for Banners, we didn\u2019t just want to explain <\/span><a href=\"https:\/\/www.intercom.com\/blog\/help\/en\/articles\/4557393-how-to-create-a-banner-message\"><span style=\"font-weight: 400;\">how to create one<\/span><\/a><span style=\"font-weight: 400;\"> and <\/span><a href=\"https:\/\/www.intercom.com\/blog\/help\/en\/articles\/4557550-see-how-your-banners-are-performing\"><span style=\"font-weight: 400;\">see how it\u2019s performing<\/span><\/a><span style=\"font-weight: 400;\">; we also wanted to give some <\/span><a href=\"https:\/\/www.intercom.com\/blog\/help\/en\/articles\/4557552-banner-message-best-practices-example-uses\"><span style=\"font-weight: 400;\">practical examples and tips<\/span><\/a><span style=\"font-weight: 400;\"> based on real life customer use cases.<\/span><\/p>\n<p>To create help content customers can relate to, talk to your customers directly. Understand not only how they use a feature, but also why. Here\u2019s a few simple ways you can do that:<\/p>\n<ul>\n<li><strong>Sit in on sales calls<\/strong> to find out what your customers want to achieve with your product.<\/li>\n<li>Get your Customer Support team to <strong>record common queries<\/strong> they get about your product.<\/li>\n<li><strong>Include examples from your existing customer stories<\/strong>, especially those that show impressive results.<\/li>\n<li><strong>Listen to the words customers use<\/strong>. When you write, use the same phrases.<\/li>\n<\/ul>\n<h2 id=\"3-write-about-how-you-use-the-product\">3. Write about how you use the product<\/h2>\n<p>You\u2019re an expert on your product. And chances are your team are using it in creative ways. But have you shared that knowledge with your customers?<\/p>\n<p><span style=\"font-weight: 400;\">When we created <\/span><a href=\"https:\/\/www.intercom.com\/blog\/help\/en\/articles\/3095688-best-practices-for-using-intercom-s-product-tours\"><span style=\"font-weight: 400;\">our best practice guide to using Product Tours<\/span><\/a><span style=\"font-weight: 400;\">, we interviewed relevant teams \u2013 like our Product Marketing and Customer Engagement teams \u2013 to learn how they were using Product Tours to <\/span><a href=\"https:\/\/www.intercom.com\/blog\/customer-support-software\/proactive-support\"><span style=\"font-weight: 400;\">proactively inform, educate, and onboard<\/span><\/a><span style=\"font-weight: 400;\"> new users. Getting first-hand experiences from the experts of today can help you create valuable content for the experts of tomorrow.<\/span><\/p>\n<p>We\u2019re constantly\u00a0<del datetime=\"2021-01-20T17:28:55+00:00\">annoying<\/del> reaching out to our colleagues with questions like, \u201cWhy did we build this feature?\u201d, \u201cHow do we use it?\u201d, \u201cDo we have any real-life screenshots we can showcase?\u201d. The quality of your advice to your customers depends entirely on what you\u2019ve learned about your product\u2019s capabilities. And as your product and company keeps growing, that means continually seeking out new material to support your customers.<\/p>\n<h2 id=\"4-mirror-your-customers-language\">4. Mirror your customer&#8217;s language<\/h2>\n<p>There\u2019s usually a huge disconnect between the language used in help content and the language customers actually use. You\u2019ll find the simplest, clearest words work best. That doesn\u2019t mean you should talk down to your users \u2013 no one likes being patronized. It means translating your product\u2019s concepts into customer friendly language, so they don\u2019t have to.<\/p>\n<p><span style=\"font-weight: 400;\">The first step? Take time to review your customers\u2019 messages to see how they talk about their problems and which keywords they use. For example, looking through all the messages tagged with #billing in your <\/span><a href=\"https:\/\/www.intercom.com\/blog\/inbox\"><span style=\"font-weight: 400;\">Inbox<\/span><\/a><span style=\"font-weight: 400;\"> will give you a bird\u2019s eye view of not only the common problems themselves, but also the different ways customers can describe those same problems.<\/span><\/p>\n<p>Here are a few more ways you can <span style=\"font-weight: 400;\">make your help content language more customer-friendly<\/span>:<\/p>\n<ul>\n<li><strong>Write with confidence.<\/strong> Use active language instead of the passive voice. Choose strong words like \u2018should\u2019 and \u2018need to.\u2019 The more confident your tone, the more your customers will believe in your advice.<\/li>\n<li><strong>Write like you speak.<\/strong> Think of the words you would choose when explaining a complex idea to a friend. Say things like, \u2018You can\u2019, \u2018It\u2019s best to\u2019, and \u2018This feature is great for&#8230;\u2019<\/li>\n<li><strong>Use language your customers are searching for.<\/strong> In addition to reviewing the messages in your Inbox, you can set up <a href=\"https:\/\/support.google.com\/analytics\/answer\/1012264?hl=en\">Site Search in Google Analytics<\/a> to help you find the search terms people use to find your content in the first place. For example, if your customers are searching for \u201cCannot create new project\u201d, you don\u2019t want to be writing articles about \u201cScaling database errors.\u201d<\/li>\n<li><strong>Have fun.<\/strong> The more excited you feel while writing, the more motivated your customers will be to learn and progress.<\/li>\n<\/ul>\n<p><img decoding=\"async\" src=\"https:\/\/intercom.com\/blog\/wp-content\/uploads\/2016\/02\/say-dont-say.png\" alt=\"\" \/><\/p>\n<p><em>Your customers are more familiar with the job they&#8217;re trying to achieve, not the terminology of your product.<\/em><\/p>\n<h2 id=\"5-revisit-your-content-often\">5. Revisit your content often<\/h2>\n<p>Your <a href=\"https:\/\/www.intercom.com\/blog\/customer-support-software\/knowledge-base\" target=\"_blank\" rel=\"noopener noreferrer\">knowledge base<\/a> is a living entity, just like your product. Once an article is published, don\u2019t let it grow stale. Just like you iterate on your product, revisit articles often and look for opportunities to offer more value. A freshly shipped feature could make a useful next step for an older article, or a recently published customer story could make an epic new use case.<\/p>\n<p>The best way to ensure your content remains fresh is to make sure you\u2019ve got open feedback channels across the company. At Intercom, everyone gets a look in \u2013 from the product team, to our engineers, and of course, our customers. These feedback loops are essential to producing quality educational content. It means each article is checked for clarity, technical accuracy, and potential customer issues. Let your writer\u2019s ego take a back seat, and get input from people across the company.<\/p>\n<p>Never underestimate the value of teaching customers a better way to use your product. The better they are, the more likely they are to become long-term, loyal customers. As onboarding and marketing expert <a href=\"https:\/\/www.intercom.com\/blog\/killer-user-onboarding-starts-with-a-story\/\" target=\"_blank\" rel=\"noopener noreferrer\">Samuel Hulick says<\/a>, \u201cPeople don\u2019t buy products; they buy better versions of themselves.\u201d So give your customers what they\u2019ve signed up for \u2013 a way to excel.<\/p>\n\n","protected":false},"excerpt":{"rendered":"<p>Skip the boring how-tos and FAQs. Instead, create best practice content to teach customers how to get the most from your product.<\/p>\n","protected":false},"author":175,"featured_media":10546,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"category":[3],"tags":[170,23755,23164,213,142],"coauthors":[408],"class_list":["post-8844","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-customer-support","tag-content","tag-conversational-support","tag-conversational-support-funnel","tag-customer-engagement","tag-customer-support"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Give Your Customers Best Practices, Not Just FAQs - The Intercom Blog<\/title>\n<meta name=\"description\" content=\"Skip the boring how-tos and FAQs. 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